The program was developed to assist employees with a long-term illness and who have exhausted their accrued leave credits.
Over the past 15 years, PEF advanced it from a limited and restricted program to a much more expansive one that allows most state employees to donate time to any other state employee in need.
Eligibility
Donations may be made by PEF-represented employees to other employees who meet the following eligibility requirements;
• Being a member of a negotiating unit eligible to participate in the Leave Donation Program, including all Executive Branch employees;
• Subject to the attendance rules of the Department of Civil Service, or agency attendance rules, and eligible to earn leave credits;
• The recipient is absent due to a non-occupational, personal illness or disability for which they have submitted (and continue to submit as requested) medical documentation satisfactory to management;
• The recipient exhausted all leave credits;
• The recipient is expected to be absent for at least two bi-weekly payroll periods following exhaustion of leave credits or sick leave at half-pay; and
• The recipient must not have had any disciplinary actions, or unsatisfactory performance evaluations within their last three years of state employment.
Recipients do not earn leave credits or accrue eligibility for sick leave at half-pay while using donated credits.
Donations
• Donations can be made from annual leave only;
• Donations must be made in full-day (7.5 or 8 hours) units;
• The employee, co-workers or local union representatives may solicit donations; the employing agency does not solicit donations;
• Donor identity is kept strictly confidential;
• Donors must retain a minimum balance of at least 10 days of annual leave standing to their credit after making a donation. Donors cannot donate vacation that they would otherwise forfeit;
• Donations made across agency lines shall be used prior to donations made within an agency. Donated credits not used by recipients are returned to donors, provided the donor is employed in the same agency as the recipient. Donated credits from employees outside the agency will not be returned;
• The personnel/payroll office of the employing agency or facility will be responsible for verifying medical documentation, reviewing eligibility requirements, approving and processing donations, confirming employee acceptance of donations, and transferring credits; and
• The program will not be subject to the grievance procedure.
